Employers are required to keep documentation of all Eco Passes issued to employees. RTD will request this information in the event of an RTD audit. Employers must also keep all transactions up-to-date, i.e., issuing passes to new hires and returning passes from terminated employees. All such information must be documented in a "Tracking Form". (see sample form below illustrating how it is to be maintained). A new report is required for each contract year.
Please note RTD reserves the right to audit employers for accuracy of reporting and survey the number of eligible employees by applicant location.
SAMPLE TRACKING FORM
| Decal # | First Name |
Last Name |
Date Issued |
Hire Date |
Term Date |
Lost (L) or Stolen (S) Date |
Replace Date |
Replace for lost or stolen |
Date I.D. Ret'd to RTD |
| 53490 | Bill | Johnson | 5/3/01 | 6/10/01 L | 6/17/01 | ||||
| 53491 | Mary | Smith | 5/4/01 | 2/1/01 | 5/31/01 | 6/1/01 | |||
| 53492 | Cathy | Jones | 5/5/01 | 7/12/01 S | 7/13/01 | ||||
| 53493 | Sharon | Baker | 5/6/01 | ||||||
| 53494 | Mike | Thompson | 5/6/01 | ||||||
| 53495 | Bob | Brown | 5/6/01 | ||||||
| 53496 | Sally | Strong | 5/7/01 | ||||||
| 53497 | Bill | Johnson | 6/17/01 | X | |||||
| 53498 | Cathy | Jones | 7/13/01 | X | |||||
| 53499 | |||||||||
| 53500 | |||||||||
| 53501 |
(in PDF format)
Free from Adobe, Acrobat reader
allows you to view, navigate, and print PDF files.
A Tracking Form will be mailed to the employer with their decals. You
must use this form to document all transactions. If you do not receive
this form with your decals, please call the Accounting Department at 303-299-6208.